MIDLAND COUNTY PUBLIC LIBRARY NOTARY POLICY
The Midland County Public Library offers basic notary services to its patrons at no charge. Notaries witness to an individual signing a document or sworn statement and nothing more. They are not attorneys and may not help patrons fill out legal forms or offer legal advice. The following are Midland County Library’s notary policies:
· Notary services are only available during the library’s hours of operation as library time allows and are not available for the final 30 minutes before closing.
· Patrons desiring notary services should call ahead (432) 688-4320 or (432) 742-7400 to ensure a notary is available as service cannot be guaranteed to patrons who do not call ahead.
· Notary services are offered at the library’s discretion and are not a primary or overriding library responsibility. Librarians may, as the situation requires, leave a notarization in progress to attend to other patrons or other library needs.
· All individuals seeking notarization as well as any known witnesses must provide valid photo identification or passport issued by a United States governmental agency.
· Witnesses will NOT be provided by the library nor may witnesses be obtained from general library patrons. Witnesses must have personal knowledge of the individual requiring the notarization and witnesses must provide appropriate and valid photo identification.
· A notary and the patron seeking notarization must be able to communicate directly with each other. Library notaries are not permitted to make use of a translator to communicate with a notary service patron.
· Documents presented must have the notarial certificate included. A notarial certificate may be applied at the notary’s discretion.
· Notary service is limited to three (3) documents per person, per visit.
· Notary service is provided on a first-come, first-serve basis.
· Notaries will not provide service if the customer, document or circumstances of the request for notary service raise any issue of authenticity, ambiguity, doubt or uncertainty for the Library. In this event, the Library notary may, at his/her sole discretion, decline to provide notary service.
· The notary will only attest to documents signed in his/her presence.
Notary service is NOT available for:
· Documents in any language other than English
· Deeds, Property, Mortgages or other real estate closing documents, Wills, Living Wills, Living Trusts, Codicils, or Depositions
· Public record documents or photocopies of public record documents including birth certificates, death certificates, and marriage licenses
· Business documents or documents for any business organizations
· I9 (Employment Eligibility Verification) form
****Library notaries reserve the right to refuse to notarize ANY document for any reason****